VICTORIA

VICTORIAN COMMITTEE OF THE AUSTRALIAN MINIATURE PONY SOCIETY

Meeting Minutes for General Meeting Friday 14th June 2024 at the 

Temperance Hotel 426 Chapel Street South Yarra Vic 3141

Meeting Opened at:

· 8.15pm it was very noisy 

Committee Present: 

· M. Stringer, J. Spiteri, C. Dyer, D. Miljkovic, M. Krick, C & G Drust 

Members Present: 

· M & A Miller

Visitors:

· Nil 

Apologies: 

· K. Taylor, B. Coles & V. Hewett, C. Sheddan & J. Siggins

1. Confirmation of previous Minutes from 5thApril 2024

1.1 Amendments - Nil

Correctly Moved & Seconded AIF Carried

2. Business arising from Minutes

2.1 Proposed Feature Show Program – Moved to General Business

2.2 Show Dates 2024 – 2025 – Moved to General Business

2.3 Fun Day – Moved to General Business

2.4 Follow up of reimbursement of $100 to M. Stringer – Reimbursement has been paid to M. Stringer

2.5 Interim Committee Person – M. Miller – M. Miller has been accepted as Interim Committee member 

2.6 Gippsland Group – Co-Ordinator Position – J. Prosser has accepted the role.

Correctly Moved & Seconded AIF Carried

3. Correspondence In

3.1 New Memberships

3.2 Membership renewals & enquiries

3.3 Emails and Facebook messages

3.4 Email from NBS stating reimbursement of $100 has now been paid to M. Stringer

4. Correspondence Out

4.1 Numerous phone calls & emails - (Queries and New Memberships)

4.2 Membership renewal cards & receipts

4.3 General membership enquiries

4.4 Disbursement of minutes of meeting to committee members

Correctly Moved & Seconded AIF Carried

5. Reports – due to the noise level of the venue no reports were read out.

5.1 State Delegate – M. Stringer – No report 

5.2. Treasurer – G. Drust 

Year to date to end of March 2024.................................… $5,421.10

Year to date expenses........................................................$5,558.78

Yearly Profit/Loss……………………………………………… $137.68

Income:

TOTAL INCOME……………………………………………$nil

Expenses:

Ground expenses…………………………………………… $300.00

TOTAL EXPENSE……………………………………………$300.00

Cash

Goldfields......................................................................... $200.00

Westernport......................................................................$210.00

5.3 Facebook – M. Stringer – No Report

5.4 Judges Co-ordinator – M. Krick and K. Taylor – No Report  

5.5 Futurity / Maturity Co-ordinator – J. Spiteri – No Report

5.6 High Points Co-ordinator – C. Dyer

Highpoints for the 23-24 season are now complete, A great thankyou to all who participated, as said in posts on Facebook it doesn’t matter how little, or no shows are done returning cards or a call would be Appreciated. Our junior members will receive a gift bag from Smiggle, as an encouragement, to do Highpoints again. Trophies will be Presented at the Victorian AGM to be held soon. Once again Thanks to members who participated and committee for the continuing support.

6 Promotional Co – Ordinator’s Reports     

6.1 Westernport – M. Krick & D. Miljkovic – No Report

6.2 Central Goldfields Report – C. Dyer

 Spoken to Heathcote Representative in regard to Central Goldfields Show being alongside the Heavy harness at the Heathcote Show Grounds on the last Sunday in November am still waiting to hear back and we could hold other another Northern Show at Elmore alongside MHAA I would like to see what the committee thinks. Last year the ground fees where $262 and Show ran at a loss of $144 as we only had 7 ponies, but this is a new year and the Possible Dates that has been discussed with B. Voysey it will be the long weekend in January 2025 or do I just run a second show as I would wish, back at Heathcote

6.3 Gippsland – J. Prosser

Am keen to get this group back up and running and will organise to pick all the equipment up very shortly 

7 General Business

7.1 Proposed Feature Show Program – to run the same weekend as summer show at the Ballan Pony Club grounds and will be call AMPS® State Championship Show in January keep entries and Float fee as the same as last year $7 per class $15 Float fee. J. Spiteri to follow up on the hire of the ground by next meeting. Once everything is finalized K. Taylor will send out email to T. Collett and M. Chandley to confirm

7.2 Pocket Ponies Show – J. Spiteri has said that seeing we are not having the ring at the Summer Show 2025 she is happy to sponsor the State of Season Show as the Pocket Ponies show on the 6thOctober 2024 which is great M. Stringer and J. Spiteri to work on a program and add to Website ASAP 

7.3 Show Dates 2024 – 2025 – We need to add the Yarra Glen Agi show Saturday 1st Feb 2025 and Lilydale Agi Show Saturday 16th November M. Stringer to add to Website.

7.4 C. Dyer tried to talk about having a show with MHAA at Elmore M. Stringer suggested to hold the Goldfields show there instead of at Heathcote but as the noise level was bad, we really could not discuss any further so this will be moved to the next meeting. 

7.5 Fun Day – Moved to next meeting. 

Correctly Moved & Seconded AIF Carried

8. Financial – Accounts for payment

8.1 - NIL

 Correctly Moved & Seconded AIF Carried 

9. Next Meeting AGM Sunday 11th August 10.30am

9.1 We need to try and find a venue that is not so noisy as tonight’s meeting was very hard to hear or discuss matters M. Miller has said that she is happy to do a ring around G. Drust gave M. Miller a couple of phone numbers to try and also look at McDonald’s and KFC as they have board rooms, D. Miljkovic said that there is a Darts Club not to far she will also try and get a phone number 

10. Meeting closed – 9.17pm