VICTORIAN COMMITTEE OF THE AUSTRALIAN MINIATURE PONY SOCIETY

Minutes For General Meeting 2nd March 2025 12pm

Commerical Hotel Ballan

Meeting Opened at: 12.37pm

Committee Present: 

· M. Stringer, J. Spiteri, M. Miller, A. Miller, J. Siggins, C. Dyer, M. Krick, D. Miljkovic,

B. Coles, S. Foss 

Members Present: 

· R. Hewitt, C. Foss

Apologies: 

· J. Prosser & K. Taylor

1. Confirmation of previous Minutes from 15thDec 2024

1.1 Amendments – Correspondence in should read C. Dyer Central Goldfield Report

Correctly Moved & Seconded

2. Business arising from Minutes

2.1: NIL

Correctly Moved & Seconded

3. Correspondence In

3.1 New Memberships 

3.2 Membership renewals & enquiries

3.3 Emails and Facebook messages 

3.4 Tax Invoice for Final costings for the Northern Show at Elmore $371

4. Correspondence Out

4.1 Numerous phone calls & emails - (Queries and New Memberships)

4.2 Membership renewal cards & receipts

4.3 General membership enquiries

4.4  Disbursement of minutes of meeting to committee members

Correctly Moved & Seconded  

5. Reports

5.1 State Delegate – M. Stringer

Short report but happy we are now back on track for number of entries at the shows and hats off to everyone for a job well done so just to recap on the Vic run shows

Championship Show 11th Jan 2025 at Werribee 17 Ponies entered

Northern Show 26th January 2025 at Elmore 24 Ponies with 1 interstate entered

Barastock Show 8th February 2025 at Werribee 26 Ponies entered 

5.2. Treasurer – M. Miller

Vic Group has made a profit of $959.12 which is great to see 

5.3 Facebook – M. Stringer

This is a bit of a concern since I non longer has access to Facebook so we will need to work something out for this at the next meeting

5.4 Judges Co-ordinator – West: S. Foss, East: D. Miljkovic / M. Krick – Nil Reports 

5.5 Futurity / Maturity Co-ordinator – J. Spiteri

Julie said that we need to make sure that when we are selling ponies that we need to let new owners that their ponies have been entered and try to promote these classes as the numbers this year were very disappointing

5.6 High Points Co-ordinator – C. Dyer

Tabled and Read 

6 Promotional Co – Ordinator’s Reports     

6.1 Westernport – D. Miljkovic – 

Di was very happy with the last show as there were 19 ponies entered and a profit of $206.99 which is great 

6.2 Central Goldfields Report – C. Dyer – Nil Report

6.3 Gippsland – J. Prosser 

Jodie was happy with enters and made a profit and was lucky to have a wonderful variety of trophies on the day 

6.4 Geelong – B. Coles

Bronia has been able to book the cattle green at Geelong showgrounds for the 2nd November and this show will be called the Geelong Pocket Ponies Show and we are all really grateful for Julie for being the major sponsor 

7 General Business

7.1 Confirm shows dates and book grounds

Gippsland – 12th Oct 2025 at Berwick – M. Krick to book Grounds 

Westernport – 26th Oct 2025 at Berwick – M. Krick to book Grounds

Geelong Pocket Ponies - 2nd Nov 2025 at Geelong - B. Coles to book Grounds

Central Goldfields – 30th Nov 2025 at Heathcote – C. Dyer to book Grounds

AMPS Championship – 10th Jan 2026 at Werribee – M. Stringer to book Grounds

Double Show – 18th Jan 2026 at Berwick – M. Krick to book Grounds

Northern Show – 1st Feb 2026 at Elmore – C. Dyer to book Grounds

Barastoc Show – 7th Feb 2026 at Werribee – M. Stringer to book Grounds

7.2 Judges to be booked for Gippsland, Westernport and Double Show – M. Krick 

Judges to be booked for Geelong, Championship, Northern and Barastoc – S. Foss 

7.3 Programs for Promotional Groups show are to be all run the same format starting 8.30am M. Stringer to put together the programs and add in AMPS foal classes and move the AMPS junior sections together and the same for the Appendix Junior section. M. Stringer will send the proof programs out to the Promotional Co – Ordinator’s before next meeting

7.4 M. Stringer has said she is happy to help run the shows by order ribbons, and receive all the show entries along with the help of other committee members

7.5 All Promotional Co-Ordinators need to be able to set up and back up their own shows making sure that they have water and snacks on hand for the judges 

Correctly Moved & Seconded 

8. Financial – Nil 

Correctly Moved & Seconded

9 Next Meeting

9.1 – May 4th 11.30am 2025

10 Meeting closed – 2.17pm