OFFICE BEARERS
President - Unopposed - Wendy Chirgwin
Secretary - Unopposed - Maree Stringer
Treasure - Unopposed - Julie Spiteri
Small Talk Editor Unopposed - Julie Spiteri
Registrar - Janelle Johnson
Public Officer - Anne Ryan
COMMITTEE
Christopher Dyer
Jason Siggins
INTERIM COMMITTEE
Michelle Miller
STATE DELEGATE
Victoria - Maree Stringer
SA / NSW - Barb Voysey
1. Zoom Meeting Opened: 7.35pm Vic time
2. Present: W. Chirgwin, M. Stringer, B. Voysey. C. Dyer, J. Spiteri
3. Visitors: M. Miller
4. To receive apologies: J. Siggins,
5. To receive and confirm the minutes from 17th January 2024
· Nil amendments
Correctly Moved & Seconded AIF Carried
6. To discuss business arising from the above minutes:
· Equitana Melbourne – Moved to General Business
· Letter re Proposal Registration – Moved to General Business
Correctly Moved & Seconded AIF Carried
7. To receive correspondence in:
a. New Members –12th Jan, 1stFeb, 22nd Feb, 5th Mar, 8th Mar, 20thMar,
10th Apr, 16thApr, 22nd Apr, 7th May,
b. Horse Deal Statement – Jan, Feb, Mar, Apr,
c. Profit and loss statements for Dec, Jan, Feb, Mar
d. Balance Sheet for Dec, Jan, Feb, Mar
e. Proft and Loss year to date Mar
f. AON Tax Invoice – Association Liability $1285.56
g. Authority form for Change of address at LBC for Westpac Bank
8. To receive correspondence out
· Phone calls and email out to members regarding membership, registrations, stud returns etc.
9. To receive and accept new members subject to Committee Approval
· 12th Jan, 1stFeb, 22nd Feb, 5th Mar, 8th Mar, 20thMar, 10th Apr, 16th Apr, 22nd Apr, 7thMay,
Correctly Moved & Seconded AIF Carried
10. To receive and accept new Measurers.
· S. Cochrane - NSW
· C. Dingle - NSW
· H. Klingberg - SA
Correctly Moved & Seconded AIF Carried
11. Reports
· President – W. Chirgwin –
No report moves to General Business
· Secretary – M. Stringer –
Well there is nothing much to talk about at this time of year expect for the same old same in regards to paperwork and making sure when members are selling or showing ponies that they have all the relevant paperwork up to date as there is a lot of paperwork coming through either to LBC or to our Show coordinators that have not had the pony height upgrades, Adult Registrations or transfers done, so we need to make sure that members are aware of the process for all AMPS registered ponies which is a big job
· Treasurer – J. Spiteri
Figures as of the end of March
Income - $1538.46
Expenses - $6724.07
Loss – $5185.61
Total Equity $32,792.84
The loss was discussed and although it was a quiet time of year, this seemed quite a large figure and W Chirgwin queried the reason B Voysey raised the fact that there was quite a considerable increase in monthly administration fees from LBC, which she had noticed when doing the comparison figures for the Insurance Renewal and had mentioned this at the time.
W. Chirgwin asked to see copies of Tax Invoices from LBC, as these had not been forwarded to the National Committee.
M. Stringer to follow this up for discussion at the next Meeting.
· Small Talk Editor – J. Spiteri
No report
· State Delegates
SA – B. Voysey
AMPS® SA Promotional Group’s Show season consisted of Classes at 2 Agricultural Shows, Classes at 3 Breed Shows, four of our own Shows and culminated last month with a very successful State Championship Show. As is our usual custom, we shared Grounds and Judges with MHAA® SA Promotional Group, which results in a considerable saving to our Promotional Group as we can half expenses for our Shows. We are having a Promotional Event this coming Sunday 19 May, 2024, at Gawler Agricultural Show Fun day and we will be demonstrating our SA Performance Classes with Ponies doing Trail Courses, Jumping, Long-Reign and Harness. These promotional events are a great opportunity to show the general public the versatility of Miniature and Appendix Ponies. Plans are underway for the next Show season as we have already been contacted by two Agricultural Shows offering us Classes, as these are always well supported by AMPS® SA Members.
VIC – M. Stringer
As most all the shows have now finished for the year it is time again to start planning for this up-and-coming show season yes, I know it never stops. We as a Committee and members have a lot of work to do as we need to work out where we want to hold shows, the dates, what classes we want in a show program, who is running what shows, trying to get judges and the list goes on, so we need to make sure that we try and run all shows so there is not a loss to the Society which we did really well last year as even though all the program didn’t have very many entries in them I don’t think any AMPS events run at a loss. So, with that in mind again a hugh thank you to all those Members, Family, Friends, and Businesses that donated Garlands, prizes, trophies, and raffle prizes to help run the AMPS® shows as without all of you there would be no shows or classes. I have updated our show date list with all this coming years Agricultural show dates so if anyone has any shows that is in their area, and they would like Miniature pony classes to be add to the show program, let me know and I will contact the show secretary and see if we can try and get classes up and running no harm in asking
NSW Show Committee - B. Voysey
AMPS® NSW held a successful Feature Show last weekend, but unfortunately due to the recent weather in the area we had some scratching and although numbers were down, we have had good feedback from Members who attended the Show. As we have had with previous Shows, we have had great sponsorship willingly offered from Members. This Feature Show was held in conjunction with MHAA® NSW, which means that we half expenses, ground hire etc. and has also resulted in some new AMPS® Memberships and Pony registrations, so is also beneficial in this regard. We have a Promotional Event planned for the Mudgee Field Days in July and hopefully we can get some AMPS® NSW Members to attend with their Ponies. Dates for the Shows in August, September and the State Championship Show in November have been set.
QLD – NIL
12. General Business
· M. Miller, a current Victorian Member, has indicated her willingness to come on the National Committee and was in attendance at the Meeting.
Where she introduced herself and gave Committee a background of her
involvement with other groups and her love of Miniature Ponies.
W Chirgwin nominated M. Miller to take up one of the vacant
Committee positions on National Committee. Her nomination was Correctly Moved & Seconded, and M. Miller accepted the Nomination. M. Miller was welcomed as an Interim Committee Member.
· Equitana Melbourne 14th – 17thNovember 2024 – J. Spiteri
The application has been sent in and J. Spiteri is waiting for the invoice and has found out that the cost is the same as the previous year’s $1350 with the deposit of $297 to be paid by the end of May.
Discussion was held with regards to having a site in the Breeders Village or not being involved this year. M. Stringer said even though it is a long 4 -5 days she feels that it is worth it as it is really the only big exposure that AMPS® gets. Following discussion, it was resolved that if M. Stringer and J. Spiteri are happy to run it again that we finalize the application and pay the deposit. Both M Stringer and J Spiteri indicated their willingness to run the site again and C Dyer and M. Miller have also offered their assistance.
· W. Chirgwin wants all reports and the ratified Minutes of National Committee Meetings the last meetings to be publish on the website as she feels that the Members are not getting to see or hear what is going on with our Meetings and she wants the Society to continue being opened and transparent. W. Chirgwin said that the rest of the Committee supply all their reports and the only people who see them are the Committee and this is not good enough. The Committee agreed to publish Minutes so long as they were published in an abridged form, i.e. in line with our Rules.
Correctly Moved & Seconded AIF Carried
13. To accept and ratify payments.
· Nil
14. Next Meeting Date
· Wednesday 17th July 2024 early time of 7pm (Vic time)
15. Meeting Closed
· 8.20pm Vic time
The National Committee of Management has held discussions at several meetings regarding the Small Talk publication. It is considered that the current quarterly magazine fails to provide members with up-to-date information, and a quality magazine The number of Member contributions and paid advertisements has rapidly decreased over the past few years, largely due to the increased use of social media and the ability to readily advertise free to a much broader audience. Due to the significant voluntary hours required by the Small Talk Editor to seek articles and prepare the publication for printing, it has also been a challenge for the Committee to obtain nominations for this position. Considering the factors above, the National Committee of Management decision is to reduce the quarterly publications to One (1) annual publication, published October each year. The aim is to provide a magazine that Members look forward to receiving with useful information and which celebrates the achievements of our Members and their ponies.
If Members would like extra copies of Small Talk they are $15 each plus postage
AMPS® National Committee of Management
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