1. Zoom Meeting Opened: 7.05pm (Vic Time)
2. Present: W. Chirgwin, M. Stringer, C. Dyer, B, Voysey and J. Spiteri
3. Visitors: Nil
4. To receive apologies:
· M. Miller, J. Siggins
5. To receive and confirm the minutes of 20thNovember 2024
Correctly Moved & Seconded AIF Carried
6. To discuss business arising from the above minutes:
· Membership Cards – Moved to GB
· Behavior of Member and right of reply – Moved to GB
Correctly Moved & Seconded AIF Carried
7. To receive correspondence in:
a. New Members – 13th Nov, 21th Nov, 26thNov, 29th Nov, 6th Jan,
b. Horse Deals Statement – Dec
c. Balance Sheet & Profit and loss Statement for November
d. Profit and Loss July to November
e. Information about Westpac account
f. Victorian Measurers Nomination form
g. LBC Tax Invoice for Nov & Dec - $1917.37 & $1452.97
h. Email from Member re: Request for Vet to Measure
i. Email from Member right of reply
8. Correspondence out:
· Number of return phones, emails and texts to members regarding membership, registration, transfers, stud returns and general pony enquiries, etc.
· Letter and phone call to Member for a right of reply
· Email to Member re Vet to Measurer with correct form for Vet to sign
9. To receive and accept new members subject to Membership Committee Approval
· 13th Nov, 21st Nov, 26th Nov, 29th Nov, 6th Jan
Correctly Moved & Seconded AIF Carried
10. To receive and accept new Measurers.
· Victorian Nomination - C. Dyer
· Nomination accepted – J Spiteri to provide necessary training.
Correctly Moved & Seconded AIF Carried
11. Reports
· President – W. Chirgwin
No Report
· Secretary – M. Stringer
Not much to report this meeting nothing has changed much it is still the same issues in regards to paperwork being sent into LBC that is not correct, payment is not right and the overall information from members is not correct but in saying that it is all running ok
· Treasurer – J. Spiteri
Figures for the end of November
Income $3268.73
Expenses $2553.12
Loss $
Profit $715.61
Total Equity $36,357.60
Balance YTD $ 7015.49 Profit
· Small Talk Editor – J. Spiteri
No Report
· State Delegates
VIC – M. Stringer
Show season is well and truly coming to the end with the last of our show being the Double Ring at Berwick which will be run by the Gippsland and Westernport Groups then there is the Northern show that we are sharing with NMR and MHAA and then last but by no means least Barastoc at Werribee Park. The Vic Committee is finding it hard to get the number of entries up to the way they were before COVID and we have tried all different program with different classes to encourage the members back to show ring so fingers crossed it will pay off and we get the support from members
SA – B. Voysey
We only have a couple of our own Shows and Classes at a Breed Show to complete our SA Show Season. We have had good attendance at Shows and gained another showing Member, which also included their Pony registration. By continuing to share grounds and Judges with MHAA® SA Promotional Group we have been able to run more Shows for Members, as we have been able to reduce expenses in these areas.
In addition to this we have also been able to ground share with other Groups and so have got some extra income that way. Due to Covid and several other issues, we have been unable to hold our High Point Presentation for several years, however this is now planned to be held in February and it will be good to finally be able to present these awards to Members for the seasons 2019/2020, 2022/2023 and 2023/2024.
NSW - Show Committee B. Voysey
NSW Members have continued to support the Shows we have been able to run in conjunction with MHAA® NSW Promotional Group and we are planning to hold more this season, as they are happy to continue to share grounds with us. The MHAA® NSW State Representative is also happy to continue setting up our ring and bring our sashes etc to the Shows, which is a great help. I have also had a couple of Members contact me offering assistance with Shows, which is really good as
we need NSW Members to put their hands up to help so that we can continue to run Shows for them. We were having difficulty getting a Steward and one of the Member’s Niece has been Stewarding for us,
which has been appreciated. There has been considerable Member discontent with regards to Judging Miniature Pony Classes at the
Sydney Royal over the last few years and I am pleased to report that the organizers have taken on board my suggestion with regards Judges I have recommended and have booked an interstate Judge for the
Classes this year.
12. General Business
· Membership Cards
B Voysey has obtained quotation for Membership Cards, 2,000 $143.00
also has a sponsor who will pay for the Membership Cards to be
printed and as she will be coming to Victoria in a couple of weeks can
bring them over.
All agreed to B Voysey arranging to have the Membership Cards
Printed.
As a matter of interest when we got the Membership Cards printed in
2020 the prices for printing were 1,000 $99.95 and 2,000 $139.95.
· Behavior of Member and right of reply
W. Chirgwin has spoken to the Member via phone and had a very lengthy discussion with the said Member. After discussing with Committee the Members comments and allegations against other Members it was agreed that the best course of action was a letter of warning which W. Chirgwin is happy write and send to Member
Non-Registered Over Height Geldings – Several Members had
· contacted B. Voysey with regards to consideration be given to allow Geldings (ONLY) who measure over Miniature Height (87cm) and who have never been registered AMPS®, to be registered Appendix. The reason for putting this up for discussion now, as well as having had enquiries in the past, recently in SA we have had two lovely Pony Geldings ineligible to be registered AMPS® because they measured 88 / 89cm and because they had never been Foal Recorded AMPS®. This meant that we lost the income of the owners as Members, we lost the income of the Ponies being registered and we lost the additional ongoing income that these showing Geldings would have brought into Society.
Committee discussed the pros and cons of this and although they could see the merit in the suggestion decided that no action would be taken in this regard by Committee. However, if a Member wanted to put up the Resolution to make the necessary changes to the Rules, it would be up to the Members to vote and decide.
· Change to number of National Meetings –
W. Chirgwin has suggested that as everything within the Society is running smoothly and as most of the Committee is time poor and really there is nothing to action at most Meeting that we look at changing the amount of meetings that we are holding. After discussion it was resolved that we have a Meeting in March, June, Sept (AGM) and Dec and if anything needs to be addressed urgently we could call a special National Committee Meeting, which in accordance with our Rules we can call at anytime.
13. To accept and ratify payments.
· Nil
14. Next Meeting Date
· 26 March 2025 7pm (Vic) Committee Zoom
15. Meeting Closed
· 8.15pm (Vic Time)
